Dragon Martial Arts New Policy

Steven Gilchrist
Jul 20
3 min read

Dragon Martial Arts

Billing, Attendance & Membership Policy

Effective Date: __________________

At Dragon Martial Arts, we are committed to providing exceptional martial arts instruction while maintaining clear, fair, and consistent business practices. The following Billing, Attendance & Membership Policy applies to all members, students, families, and organizations receiving services from Dragon Martial Arts.

1. Payment Terms

All invoices issued by Dragon Martial Arts are due within three (3) calendar days of the invoice date unless otherwise stated in a written agreement.
Payment may be made using any approved payment method accepted by Dragon Martial Arts.
It is the responsibility of the customer to ensure payment is received by the due date.

2. Late Payments

Any invoice not paid within three (3) calendar days will be considered past due.
Dragon Martial Arts reserves the right to assess late fees, suspend services, postpone participation in classes or events, or withhold future scheduling until the outstanding balance has been paid.
Continued non-payment may result in collections or legal action where permitted by law.

3. Class Attendance & Notice of Absence

Dragon Martial Arts understands that vacations, family obligations, school activities, and unforeseen circumstances may occasionally require a student to miss classes.
To help us plan instruction and maintain accurate class rosters, members are required to provide at least fourteen (14) days' advance notice of any planned absence from classes whenever reasonably possible.
Notice should be submitted in writing by email, through the member portal (if applicable), or directly to Dragon Martial Arts management.
Emergencies and unexpected illnesses will be handled on a case-by-case basis.

4. Membership Cancellation

Members wishing to cancel their membership or services must provide at least thirty (30) days' written noticeprior to their desired cancellation date.
Cancellation notices must be submitted in writing and will become effective thirty (30) days after Dragon Martial Arts receives the notice.
Tuition and any applicable membership fees remain the responsibility of the member during the 30-day notice period.
Verbal requests to cancel will not be accepted unless confirmed in writing.

5. Membership Tuition

Tuition payments are expected to be made on or before their scheduled due date.
Members with overdue balances may have their training privileges suspended until their account is brought current.
Membership obligations remain in effect according to the signed membership agreement and this policy.

6. Special Events, Seminars & Programs

Registration for seminars, camps, tournaments, and special events is not guaranteed until payment has been received.
Any unpaid invoice for a special event that remains outstanding beyond the three-day payment period may result in cancellation of the reservation.

7. Returned Payments

Any returned check, declined payment, or chargeback may be subject to additional processing fees.
Future payments may be required by credit/debit card, certified funds, or another approved payment method.

8. Financial Responsibility

By enrolling in classes, registering for events, or requesting services from Dragon Martial Arts, members acknowledge responsibility for all charges incurred and agree to comply with this Billing, Attendance & Membership Policy.

9. Policy Enforcement

Dragon Martial Arts reserves the right to modify or update this policy at any time. Any changes will be communicated to members and become effective upon publication.

Acknowledgment

I acknowledge that I have read, understand, and agree to abide by the Dragon Martial Arts Billing, Attendance & Membership Policy. I understand and agree that:

All invoices are due within three (3) calendar days of the invoice date.
I will provide at least fourteen (14) days' notice of any planned absence from classes whenever reasonably possible.
I will provide at least thirty (30) days' written notice to cancel my membership or services.
Failure to comply with these policies may result in suspension of services, loss of enrollment, or other actions consistent with this policy.

Student/Parent Name: ______________________________________

Signature: _________________________________________________

Date: ______________________